Executive positional duties (Guelph Minor Softball Association)

PrintExecutive positional duties

Duties of Executive President: 

Who shall preside at all meeting of the association and Executive, with the usual privilege of office.  The President shall be charged with the general management and supervision of the affairs and operations of the Association.  Persons running for this position must have served at least one year on the executive of G.M.S.A.  The President will attend (or designate to attend) all P.W.S.A. meetings. 

 

Vice-President(s):  shall be executive assistant to the President and perform all duties of the President in the event the President is absent or unable to act. 

 

Secretary(s):  shall keep an accurate report of the proceeding of the executive and the Association.   

 

Treasurer(s):  shall keep an accurate record of all monies received and dispensed, to all leagues inclusive, through the bank and report annually to the association.  The treasurer shall present a statement to the annual meeting of the members of the Association and prepare and submit an annual budget to a meeting of the Executive.  The Treasurer shall submit monthly updates of the financial situation to the executive.  The financial year shall end October 31st of the current year.  A statement will be provided to any interested parties after November 15th of the current year.  

 

Registrar:  Shall collect all monies for registration and keep record of all members who have registered.  Work with President to collect all outstanding funds should it be required.     
                                                        
 

Divisional Conveners:  shall act as the house league liaison officer.  Divisional Conveners shall make regular visits to games and shall be responsible for reporting scores on time. 

 

Select Convener:  is required to attend Select meetings in Toronto for Select Tournament dates.  Arrange and set up Tournament dates for each division (not to conflict with any house league dates).  Be responsible for all financial transactions and accounting.  Will meet each month with the executive.  Be available for tryouts and to meet with the coaches on a regular basis or as required.  To have information available at registration for the select program. 

 

Umpire-In-Chief:   shall be responsible for the organization and training of all House League Umpires.  They will answer all questions regarding rule interpretations.  They will be Softball Ontario Carded, GMSA to pay the fee.  The UIC or designate will be responsible for calling games due to weather up to one hour before game time. 

 

Equipment Officer(s):  shall organize and order all equipment.  Shall replace as required any and all equipment 

 

Supply Officer:  shall organize and distribute uniforms, trophies, photographs and any other duties as directed by the Executive. 

 

Sponsorship & Advertising (1 House & 1 Rep) :  shall act as the liaison person with all sponsors.  Shall develop agreements for all House League or Rep Sponsors.  The agreement will be drawn up and approved by the current Executive.   

 

Director of Coach and Player Development:  The Executive will appoint a person to this position.  They will be responsible for organizing softball skills and coaching clinics, maintaining a current skill annual and working with players and coaches to improve the level of Softball in Guelph.  (House position) 

 

Website Coordinator:  shall maintain G.M.S.A. website.  To updated social media. 

 

Member-at-large-  Shall sit on the Rep board (4) 

 

THE OFFICERS OF THIS ASSOCIATION SHALL CONSIST OF: 

 

PRESIDENT

 

  

REP DIVISION                                                                                       HOUSE LEAGUE  

(11)                                                                                                                   (11) 

Vice-President                                                                                             Vice-President 

Secretary                                                                                                       Secretary 

Treasurer                                                                                                         Treasurer 

Equipment Officer                                                                                          Equipment Officer 

Supply Officer                                                                                                  Supply Officer 

Sponsorship & Advertising                                                                           Sponsorship & Advertising 

Registrar                                                                                                           Registrar 

(4) Member-at-large                                                                                            Umpire-In-Chief 

                                                                                                                                           Coach & Player Development 

                                                                                                                                                  Select Convener 

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Printed from guelphminorsoftball.ca on Thursday, December 13, 2018 at 6:50 PM